Workflow routes
Each trigger-to-outcome path, with explicit boundaries for what is and is not included.
CONTROLLED AI WORKFLOWS · DESIGNED AROUND YOUR OPERATION
Turn repeatable work into operating leverage.
Wytegate maps, builds, and deploys controlled AI workflows across the tools you already use — so your team can move faster, handle more volume, and keep judgment where it belongs.
Scoped before build
Human approval where it matters
Handover defined upfront
The 7am digest killed the Monday scramble. The numbers are just… there.
Ops lead · Services firmSCENARIO
Routine mail stopped reaching the team at all. We only see the judgment calls.
Founder · Trades businessSCENARIO
Follow-ups go out before I've had coffee. Quotes stopped going cold.
Commercial director · B2B supplierSCENARIO
I stepped away for a week and the inbox didn't collapse. First time in years.
Owner-operator · DistributionSCENARIO
It's the first system we own instead of rent.
Managing partner · AgencySCENARIO
Mission Control replaced the “what happened yesterday” meeting.
COO · WholesaleSCENARIO
Designed for the stack you already run
GmailOutlookSlackTeamsHubSpotSalesforceQuickBooksXeroNotionAirtableExcelWhatsApp
Don't see your tool listed? We also connect to industry-specific software — from practice management systems to field service scheduling tools.
What we build
Four systems that turn repeatable work into operating leverage.
Scoped to your workflows and connected to your stack. Start with the highest-leverage route, prove the controls, and expand only when the first system earns its place.
Illustrative interfaces · simulated workflow dataCommunication automation
Route routine messages through defined reply, update, and scheduling paths, with ambiguous or sensitive cases sent to a person.
Sales & marketing engine
Prepare proposals, follow-ups, and campaign drafts from approved inputs, then route them through the right review and send steps.
Operations & reporting layer
Compile recurring metrics and surface exceptions on schedule, without rebuilding the same report by hand.
Client-facing AI
OptionalGive clients a guided way to find approved information and take the next step, with clear boundaries for what the assistant may answer.
Counted scope
A proposal you can count.
The first review counts six dimensions of the workflow. Those counts become the statement of work, acceptance checks, and estimate before build begins.
6scope dimensions
1named owner per workflow
4decision paths defined
1acceptance checklist
System connections
Every application, API, inbox, database, file source, and destination the route touches.
Decision points
Each automatic action, approval, escalation, and stop condition—with a responsible role.
Exception families
Materially different edge cases and failure paths, including their fallback and owner.
Data objects
Each record type read, created, updated, or retained along the proposed data path.
Deployment responsibilities
Agreed runtimes, accounts, repositories, documentation, and post-launch responsibilities.
Four decision paths means: automate, request approval, escalate, or stop. Exact counts, price, timeline, and acceptance criteria are confirmed only after access and feasibility are reviewed.
A workflow earns automation when it can be bounded, controlled, and verified. — not just because it repeats
How it works
From baseline to production in four stages.
A transparent path from baseline to acceptance. You know what is being built, why, who controls it, and what it is meant to improve.
01
Baseline & scope
We map one priority workflow, its current effort and delay, then count the routes, systems, controls, and exceptions in scope.
02
Controls & design
We define the data path, permissions, approvals, exception owners, acceptance checks, and deployment model.
03
Build & integrate
We implement the agreed workflow route and connect only the systems and actions confirmed in scope.
04
Shadow & release
We test against agreed cases, run in shadow mode where appropriate, and move to production after acceptance.
Mission Control
One place to watch it all run.
Mission Control can show what a workflow did, what needs review, and which routes are running or paused. The exact fields, controls, deployment, and logs are configured in scope.
WYTEGATE / MISSION CONTROL
DEMO
2
Demo workflows
4
Activity types
3
Demo approvals
Agent activity
Approvals 3 waiting
Controls
Simulated preview — click around. Dashboard fields, controls, deployment, and logging are configured in scope.
Outcomes
What the layer is designed to change.
The goal is not automation theatre. It is measurable operating leverage against a baseline your team recognises.
More capacity
repeatable work can absorb more volume without linear hiring
Growth headroom
Faster cycles
defined work moves when its trigger occurs, with exceptions surfaced
Speed to action
Lower cost-to-serve
skilled time is focused on judgment instead of avoidable handling
Operating efficiency
Live visibility
agreed events, decisions, and exceptions are easier to inspect
Clear ownership
Economics
The choice is not cheap versus expensive. It is rented capacity versus owned capability.
A public price card would pretend every workflow has the same complexity. It does not. Scope changes with routes, exceptions, integrations, volume, and control requirements — so we compare the operating model first and price the counted scope after the audit.
One more hire
What it adds
Flexible judgment, relationships, and broad role ownership during working hours.
What an owned layer adds
A bounded route that runs consistently, while people keep the exceptions and decisions.
Agency or outsourced delivery
What it adds
Specialist capacity and execution, with the process still dependent on an external team.
What an owned layer adds
The workflow, controls, and runbooks stay inside your operation after handover.
Rented software stack
What it adds
Useful features and seats, while your team still bridges tools and maintains the route.
What an owned layer adds
Agreed logic runs across the systems you control; third-party licences remain explicit.
No generic package menu. Final scope and price follow the workflow baseline, feasibility review, system access, control requirements, and acceptance criteria.
Ideal fit
For established teams with a workflow worth compounding.
The best starting point is a recurring, valuable workflow with enough volume to measure — and an owner empowered to improve it.
→ Strong fit
- ✓ A repeatable route with known exceptions
- ✓ Recurring volume or a credible growth plan
- ✓ A measurable operating objective
- ✓ A decision owner with access to the systems
→ Start elsewhere first
- × The process changes fundamentally every week
- × Nobody owns the operating decisions
- × The expectation is hands-off magic or a drop-in chatbot
Selected digital work
Complex products, made clear and shippable.
Two examples of our product and digital execution — not workflow case studies, but proof of the design and delivery standard we bring to every build.
Rogach Labs
A direct-to-consumer product experience for custom lab-grown diamond rings, built around guided choice, product storytelling, and a clear consultation path.
View live build →Owned venture
Product website · Live build
Rubicon Thermal Vision
A premium launch experience for the R1 compact thermal sight, translating technical product detail into an interactive commercial story.
View live build →Selected project
Product website · Live build
Who you work with
Two partners. One line of accountability.
Tije leads the client relationship and delivery. Vadim leads the systems architecture. The commercial context stays connected to the technical work from first scope to handover.
Tije
Partner, Client Strategy & Delivery
Your first conversation is with Tije. He clarifies the business goal, turns it into a clear operating brief, and remains your point of contact through scope, delivery, and handover.
Request a call with Tije →
Vadim
Partner, AI Systems Architecture
Vadim turns the agreed brief into the technical architecture — workflow logic, integrations, controls, exception routes, and acceptance evidence.
No sales hand-off. The people shaping the scope remain accountable for the work.
Engagements
Scoped after we see the real workflow.
We quote after the initial review, once the highest-leverage workflow, counted scope, integrations, controls, and ownership model are clear.
No generic package menu. We choose the smallest build with a credible path to measurable improvement in speed, cost, or capacity — then price the counted scope.
Tier 01 · Diagnostic sprint
Review first
One priority workflow + build recommendation
We baseline one named workflow and determine whether a controlled build is worth pursuing.
- ✓ One priority workflow baseline
- ✓ Systems and ownership inventory
- ✓ Counted scope and recommendation
Most scoped
Tier 02 · First build
Quoted scope
One named workflow route
A focused route built against the agreed systems, controls, exception families, and acceptance checks.
- ✓ Counted connections and controls
- ✓ Defined exceptions and owners
- ✓ Acceptance evidence and runbook
Tier 03 · Operating layer
Bespoke
Named set of connected routes
Multiple agreed routes connected into a controlled operating layer, with boundaries kept explicit.
- ✓ Per-route controls and owners
- ✓ Connection and exception register
- ✓ Deployment map and runbooks
Optional support
Keep it running and improving. If ongoing support is included, its monitoring, response, maintenance, optimization, and change responsibilities are written into the scope.
Common questions
Straight answers, before the call.
Anything else — ask on the workflow call. Thirty minutes, no slides.
Defined workflow routes across agreed tools — such as email, chat, CRM, accounting, or spreadsheets — with controls, exception handling, acceptance checks, and an operating view where the scope calls for it.
“Owned” means the custom workflow logic, documentation, and agreed repositories or deployment accounts are placed under client control as listed in the scope. Third-party software, models, APIs, and infrastructure remain subject to their own licences, accounts, and fees. Handover responsibilities are explicit.
It is not a like-for-like comparison. A person owns judgment, relationships, and changing responsibilities. A controlled workflow is useful when a stable, repeatable route can be absorbed consistently and exceptions can go to people. The cost section shows disclosed Belgium–Netherlands first-year planning ceilings — not a promise that software replaces a role.
The timeline is determined after the initial review. It depends on route count, access, system constraints, exception families, control requirements, test evidence, and how quickly decisions can be made. We confirm milestones only after feasibility and acceptance criteria are clear.
Not necessarily. We do need an accountable internal owner, timely access to the agreed systems, and people who can make policy and exception decisions. Any technical responsibilities on your side are named during discovery.
Common examples include Gmail, Outlook, Slack, Teams, HubSpot, Salesforce, QuickBooks, Xero, Notion, Airtable, Excel, and WhatsApp. Actual feasibility depends on the available API, permissions, data quality, rate limits, commercial terms, and deployment model, so every connection is confirmed during the feasibility review.
We define the data path, access boundaries, approvals, exception owners, retention choices, traceability fields, and disable route before release. What can be guaranteed depends on the selected tools, deployment, and agreed scope; hosting location, uptime, recovery, and security commitments are therefore confirmed for the specific build.
It is priced from counted scope: workflow routes, system connections, control points, exception families, data objects, deployment responsibilities, and acceptance work. After access and feasibility are reviewed, you receive an estimate with assumptions, exclusions, third-party costs, and a change route.
Start with one workflow
Find the first build worth owning.
Bring one recurring process and the operating goal behind it. Together, we identify the baseline, the control points, and whether a controlled build is worth pursuing.
Your first call is with Tije
Request a workflow call with Tije30 minutes · one real process
No pitch deck · no generic package · one clear next step